In most cases, we only need to run one instance of Outlook at one time. But if you ever have a need that running multiple instances of Outlook would help you greatly, look no further. Here is what you need to know and do.
Running multiple Outlooks with same profile
To do so, launch every single instance of Outlook without the /recycle switch. The default Outlook shortcut the installation process placed on your start menu has this switch in it, like below:
“C:Program FilesMicrosoft OfficeOffice14OUTLOOK.EXE” /recycle
Taking out the /recycle will do the trick letting you run multiple Outlooks but with the same profile.
Running multiple Outlooks with different profiles
Well, before you make this move, do you know Outlook 2010 already support multiple Exchange accounts? If hooking up multiple Exchange accounts is what you want to accomplish, you should set them up within one profile first and see if that works for you.
Simple click New… in the Email tab on Account Settings window, and walk through the wizard.
However, if you are running any of previous versions of Outlook or you still think running multiple instances works better, you would need a little help from this free neat tool called ExtraOutlook (direct download link) from this guy.
Extract the executable file to a place that’s easy to access. Directly accessing it will prompt you more information how to use the tool.
For example, I have the ExtraOutlook.exe file saved in temp folder under c: drive and Outlook installed in c:program filesmicrosoft officeoffice 14 folder. To run Outlook on both profiles “Kent Chen” and “W7H” side by side simultaneously, I run
c:tempextraoutlook.exe “c:program filesmicrosoft officeoffice 14outlook.exe” /profile “kent chen”
and
c:tempextraoutlook.exe “c:program filesmicrosoft officeoffice 14outlook.exe” /profile “w7h”
It works for Outlook 2003, 2007, and 2010, on Windows XP, Vista, and 7. Obviously, you can create shortcuts for this command to make your life even easier.
Related Posts
In Outlook 2016 you can right-click on the calendar icon at the bottom of the screen and select “open in new window”. Black one x wing. This obviously won’t open a different profile, but I landed on this page after searching for options to open one window of Outlook for email and a second for the calendar.
Setting the correct permissions on mailboxes and Outlook folders can be done in several ways when you are in an Exchange organization. The correct way for you depends on your needs. While some methods look quite the same the results can be very different. This guide explains in which way you can set permissions and what their results are.
Basically there are three ways of setting permissions;
Via Exchange
This is where it starts. To be able to set permissions you must have them yourself. When your administrator creates your account he/she will also create a mailbox with you as the owner of the mailbox giving you automatically full permissions. This enables you to create an Outlook mail profile so you can start Outlook with your mailbox as the Outlook Today folder and allows you to set permissions for others.
Exclusive permissions for this method;
- Setting an owner for the mailbox so a mail profile with your mailbox as the Outlook Today mailbox. (full mailbox Exchange permissions required)
- Set Send As Owner permissions (Send As mailbox permissions are required)
- Set Send On Behalf Of Owner permissions. This can be controlled from within Outlook as well so your administrator doesn’t really have to be disturbed for this one.
Via the Permissions tab in Options
This is where you can set permissions on the mailbox shown as the Outlook Today mailbox. In Outlook choose Tools-> Options-> tab Delegates and the following screen will show;
From within this interface you can add people from within your organization to the delegates list and set appropriate permissions for them on the following folders; Calendar, Tasks, Inbox, Contacts, Notes and Journal. Setting permissions this way is probably the easiest and fastest. It also allows you to set some permissions which can’t be set by any other way.
The following permissions can be set on the folders;
Permission | Effective setting |
None | None |
Reviewer | Can read items |
Author | Can read and create items |
Editor | Can read, create and modify items |
Note that you are only setting permissions on the folders that are listed and on not their subfolders.
Once these permissions have been set the delegate can open the folders they’ve got permissions to by File-> Open-> Other User’s Folder…
Exclusive permissions for this method;
- All delegates will have Send On Behalf Of Permissions (also possible by Exchange permissions but since you can control it yourself it’s not needed to bother your administrator about it)
- On the Delegates tab you can set the option that copies of invitations for meetings are also send to the delegate. This is handy when you have someone planning your appointments.
- In the Delegates Permissions window you can set the option that the delegate can also see messages marked as private.
Via the Permissions tab on the folder
This method gives you the best control on how others can access your folders. This also makes this method the most time consuming one.
Besides from the Permissions you can set shown in the table above you can also make adjustments to them by selecting or deselecting the available options.
Be careful with setting permissions for Anonymous cause you’ll end up giving those permissions to everyone in your Exchange organization.
This method can be used so that people can add your mailbox to their Folder List and makes accessing your folders just as quick and easy as accessing your own. If you do this you must make sure that you have at least Folder Visible permissions on that folder and on the one above to make travelling to that folder possible. If you don’t do this you won’t be able to expand the folders. So if you want to add a subfolder of someone else’s mailbox to your Folder List you’ll need to set permissions not only on that subfolder but also on the Inbox folder and the Outlook Today folder.
Once the permissions have been set you can add the mailbox by Tools-> E-mail Account-> button Next-> select Exchange Service-> button Change-> button More Options …-> tab Advanced-> button Add.
You can do this faster by right clicking Outlook Today-> Properties-> button Advanced-> tab Advanced-> button Add.
Exclusive permissions for this method;
- The only method that enables you to set per folder permissions
- Enables you to set permissions without giving the delegate Send On Behalf Of permissions
- Allows you to set more specific permissions.
In most cases, we only need to run one instance of Outlook at one time. But if you ever have a need that running multiple instances of Outlook would help you greatly, look no further. Here is what you need to know and do.
Running multiple Outlooks with same profile
To do so, launch every single instance of Outlook without the /recycle switch. The default Outlook shortcut the installation process placed on your start menu has this switch in it, like below:
“C:Program FilesMicrosoft OfficeOffice14OUTLOOK.EXE” /recycle
Taking out the /recycle will do the trick letting you run multiple Outlooks but with the same profile.
Running multiple Outlooks with different profiles
Well, before you make this move, do you know Outlook 2010 already support multiple Exchange accounts? If hooking up multiple Exchange accounts is what you want to accomplish, you should set them up within one profile first and see if that works for you.
Simple click New… in the Email tab on Account Settings window, and walk through the wizard.
However, if you are running any of previous versions of Outlook or you still think running multiple instances works better, you would need a little help from this free neat tool called ExtraOutlook (direct download link) from this guy.
Extract the executable file to a place that’s easy to access. Directly accessing it will prompt you more information how to use the tool.
For example, I have the ExtraOutlook.exe file saved in temp folder under c: drive and Outlook installed in c:program filesmicrosoft officeoffice 14 folder. To run Outlook on both profiles “Kent Chen” and “W7H” side by side simultaneously, I run
c:tempextraoutlook.exe “c:program filesmicrosoft officeoffice 14outlook.exe” /profile “kent chen”
and
c:tempextraoutlook.exe “c:program filesmicrosoft officeoffice 14outlook.exe” /profile “w7h”
It works for Outlook 2003, 2007, and 2010, on Windows XP, Vista, and 7. Obviously, you can create shortcuts for this command to make your life even easier.
Related Posts
In Outlook 2016 you can right-click on the calendar icon at the bottom of the screen and select “open in new window”. This obviously won’t open a different profile, but I landed on this page after searching for options to open one window of Outlook for email and a second for the calendar.
The Personal Folders Backup add-in creates backup copies of your .PST files at regular intervals making it easy to keep all of your Outlook folders safely backed up.
Although the download site states that it only works with Outlook 2002, 2003 and 2007, it can actually be made compatible with Outlook 2010 as well with a Registry.
Unfortunately it can’t be made compatible anymore with Outlook 2013, 2016 and 2019, nor can it with Office 365. However, for these versions, alternatives are available as well.
Backup command not available
In some cases after you install the backup add-in, the option File-> Backup… isn’t available and doesn’t appear to be installed. An attempt to reinstall the product however indicates that it has already been installed and the add-in also shows up in Control Panel-> Add/Remove Software.
This is often true when you have upgraded your Outlook version, updated the backup add-in or installed the backup add-in logged on as a different user.
Troubleshooting
- Verify that you have the latest version of the Outlook Backup add-in installed to be sure you are not running an older incompatible version. Uninstall your current version and reinstall it from the above download location if you are not sure.
- Make sure the Outlook Backup Add-in is listed and selected as an active add-in:
- Outlook 2007
Tools-> Trust Center…-> Add-ins - Outlook 2010
File-> Options-> Add-Ins
If it is not listed, press the Add… or Go-> Add… button and browse to the following location:- 32-bit version of Windows
C:Program FilesMicrosoft OfficeOFFICE12ADDINSoutbak.dll
- 64-bit version of Windows
C:Program Files (x86)Microsoft OfficeOFFICE12ADDINSoutbak.dll
- 32-bit version of Windows
- Outlook 2007
- Reset the Toolbar (Outlook 2007 only); all Toolbar customizations will be lost and the Toolbar will reset to what it looked like when you first installed Outlook. It will also add all the buttons and menu options created by add-ins again.
To do this, locateoutcmd.dat
and rename it tooutcmd.old
when Outlook is closed. By default you can find it here:C:Users%username%AppDataRoamingMicrosoftOutlook
Verify that the Outlook Backup Addin is listed and enabled.
Backup Add-in and Outlook 2010
If you are using Outlook 2010, you’ll find the command for the Personal Folders Backup Add-in on the Add-Ins tab in the Ribbon. However, due to shutdown changes in Outlook 2010, the backup- add-in will never be triggered to prompt you to make a backup of your Outlook data.
When adding the following key to your Registry, you’ll change the shutdown behavior of Outlook 2010 back to the shutdown behavior of Outlook 2007 SP2.
Key:
Value name:
Value type:
Value:
HKEY_CURRENT_USERSoftwareMicrosoftOfficeOutlookAddinsMicrosoft.OutlookBackup.1
Value name:
RequireShutdownNotification
Value type:
REG_DWORD
Value:
1
Tip!
If you do not want to edit your registry manually, you can also apply the reg-file in this zip-download.
If you do not want to edit your registry manually, you can also apply the reg-file in this zip-download.
Backup Add-in and Outlook 2010 64-bit or Click to Run
The backup add-in only supports the 32-bit version of Outlook 2010. It does not support the 64-bit version nor does it support the Click-to-Run version.
When you try to install it on a computer with the 64-bit or Click-to-Run version of Outlook 2010 installed, you’ll the following error:
Setup has detected that you do not have Outlook 2000, Outlook 2002, or Outlook 2003 installed on this machine. Before this download can be installed you must first install Outlook or an Office family product that includes Outlook.
To continue to install the add-in, you must uninstall the 64-bit or Click-to-Run version of Outlook 2010 and install the 32-bit version. No settings or data will be lost during this process.
Backup Add-in and Outlook 2013 / 2016 / 2019 / Office 365
Due to deep technical changes to the Mail Profile in Outlook 2013, the Personal Folders Backup Add-in is no longer compatible at all with Outlook 2013 and later. The fixes mentioned above only apply to Outlook 2010 and will not work for Outlook 2013 and later nor do they work for Office 365. However, it quite easy to backup the pst-files manually.
As the default location for pst-files in Outlook 2013 and later resides in the Documents folder, regularly backing up your Documents folder will also include your Outlook data. To create proper backups, make sure that Outlook is closed at that time (this basically applies to all applications).
There is also a project going on at GitHub called Outlook 2016 and Outlook 2013 Backup Add-In which offers similar functionality as the original backup add-in from Microsoft. It is also compatible with the 64-bit and Office 365 (Click to Run) version of Outlook 2013, Outlook 2016 and Outlook 2019.
This add-in provides additional features over the original add-in too. For instance, it allows you to add a prefix or suffix to the filename of the backup and even execute a command or script afterwards. When you would point it to outlook.exe, Outlook will start again after completing the backup.
The Personal Folders Backup add-in creates backup copies of your .PST files at regular intervals making it easy to keep all of your Outlook folders safely backed up.
Although the download site states that it only works with Outlook 2002, 2003 and 2007, it can actually be made compatible with Outlook 2010 as well with a Registry.
Unfortunately it can’t be made compatible anymore with Outlook 2013, 2016 and 2019, nor can it with Office 365. However, for these versions, alternatives are available as well.
You Do Not Have Outlook Installed Mamut Youtube
Backup command not available
In some cases after you install the backup add-in, the option File-> Backup… isn’t available and doesn’t appear to be installed. An attempt to reinstall the product however indicates that it has already been installed and the add-in also shows up in Control Panel-> Add/Remove Software.
This is often true when you have upgraded your Outlook version, updated the backup add-in or installed the backup add-in logged on as a different user.
Troubleshooting
- Verify that you have the latest version of the Outlook Backup add-in installed to be sure you are not running an older incompatible version. Uninstall your current version and reinstall it from the above download location if you are not sure.
- Make sure the Outlook Backup Add-in is listed and selected as an active add-in:
- Outlook 2007
Tools-> Trust Center…-> Add-ins - Outlook 2010
File-> Options-> Add-Ins
If it is not listed, press the Add… or Go-> Add… button and browse to the following location:- 32-bit version of Windows
C:Program FilesMicrosoft OfficeOFFICE12ADDINSoutbak.dll
- 64-bit version of Windows
C:Program Files (x86)Microsoft OfficeOFFICE12ADDINSoutbak.dll
- 32-bit version of Windows
- Outlook 2007
- Reset the Toolbar (Outlook 2007 only); all Toolbar customizations will be lost and the Toolbar will reset to what it looked like when you first installed Outlook. It will also add all the buttons and menu options created by add-ins again.
To do this, locateoutcmd.dat
and rename it tooutcmd.old
when Outlook is closed. By default you can find it here:C:Users%username%AppDataRoamingMicrosoftOutlook
Verify that the Outlook Backup Addin is listed and enabled.
Backup Add-in and Outlook 2010
If you are using Outlook 2010, you’ll find the command for the Personal Folders Backup Add-in on the Add-Ins tab in the Ribbon. However, due to shutdown changes in Outlook 2010, the backup- add-in will never be triggered to prompt you to make a backup of your Outlook data.
When adding the following key to your Registry, you’ll change the shutdown behavior of Outlook 2010 back to the shutdown behavior of Outlook 2007 SP2.
Key:
Value name:
Value type:
Value:
HKEY_CURRENT_USERSoftwareMicrosoftOfficeOutlookAddinsMicrosoft.OutlookBackup.1
Value name:
RequireShutdownNotification
Value type:
REG_DWORD
Value:
1
Tip!
If you do not want to edit your registry manually, you can also apply the reg-file in this zip-download.
If you do not want to edit your registry manually, you can also apply the reg-file in this zip-download.
Backup Add-in and Outlook 2010 64-bit or Click to Run
The backup add-in only supports the 32-bit version of Outlook 2010. It does not support the 64-bit version nor does it support the Click-to-Run version.
When you try to install it on a computer with the 64-bit or Click-to-Run version of Outlook 2010 installed, you’ll the following error:
Setup has detected that you do not have Outlook 2000, Outlook 2002, or Outlook 2003 installed on this machine. Before this download can be installed you must first install Outlook or an Office family product that includes Outlook.
To continue to install the add-in, you must uninstall the 64-bit or Click-to-Run version of Outlook 2010 and install the 32-bit version. No settings or data will be lost during this process.
Backup Add-in and Outlook 2013 / 2016 / 2019 / Office 365
Due to deep technical changes to the Mail Profile in Outlook 2013, the Personal Folders Backup Add-in is no longer compatible at all with Outlook 2013 and later. The fixes mentioned above only apply to Outlook 2010 and will not work for Outlook 2013 and later nor do they work for Office 365. However, it quite easy to backup the pst-files manually.
As the default location for pst-files in Outlook 2013 and later resides in the Documents folder, regularly backing up your Documents folder will also include your Outlook data. To create proper backups, make sure that Outlook is closed at that time (this basically applies to all applications).
There is also a project going on at GitHub called Outlook 2016 and Outlook 2013 Backup Add-In which offers similar functionality as the original backup add-in from Microsoft. It is also compatible with the 64-bit and Office 365 (Click to Run) version of Outlook 2013, Outlook 2016 and Outlook 2019.
This add-in provides additional features over the original add-in too. For instance, it allows you to add a prefix or suffix to the filename of the backup and even execute a command or script afterwards. When you would point it to outlook.exe, Outlook will start again after completing the backup.